St. Werburgh Church, Wembury 

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This Privacy Notice applies to the Parochial Church Council of the Ecclesiastical

Parish of St. Werburgh, Wembury

Your personal data– what is it?

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).

Who are we?

The Parochial Church Council of the Ecclesiastical Parish of St. Werburgh, Wembury. We are a registered Charity under the Charities Commission. Our Charity Number is 1137599.

How do we process your personal data?

St. Werburgh Church complies with its obligations under the “GDPR” by keeping personal data up to date, by storing and destroying it securely, by not collecting or retaining excessive amounts of data, by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes:

  • To enable us to provide pastoral care in our parish
  • To administer membership records
  • To fund raise and promote the interest of the church
  • To manage our volunteers
  • To maintain our own accounts and records (including the processing of Parish Giving and Gift Aid contributions)
  • To inform you of news, events, activities and services in connection with the church

What is the legal basis for processing your personal data?

  • We require explicit consent from you so that we can keep you informed about news, events,       activities and services and process your donations and keep you informed about diocesan events.
  • Processing is carried out by churches provided:
  • The processing relates only to members or former members (or those who have regular contact with the Church in connection with these purposes) and
  • There is no disclosure to a third party without consent

Sharing your personal data?

Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties outside of the parish with your consent.

How long do we keep your personal data?

We keep data in accordance with the guidelines set out in the guide “Keep or Bin: Care of your Parish Records” which is available from the Church of England website.

Specifically, we retain electoral roll data while it is still current, parish giving, gift aid declarations and associated paperwork for up to six years after the calendar year to which they relate and parish registers (baptisms, marriages, and funerals) permanently.

Your rights and your personal data?

Unless subject to an exemption under the GDPR you have the following rights with respect to your personal data

  • The right to request a copy of your personal data which the PCC holds about you
  • The right to request that the PCC correct any personal data if it is found to be inaccurate or out of date
  • The right to request your personal data is erased where it is no longer necessary for the PCC to retain such data
  • The right to withdraw your consent at any time
  • The right to request that the data controller provide you with your personal data and where possible, to transmit the data directly to another data controller (known as the right to data portability), (where applicable) (only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means)
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing
  • The right to object to the processing of personal data, (where applicable) (only applies where processing is based on legitimate interests (or the performance of a task in the public interest / exercise or official authority); direct marketing and processing for the purposes of scientific / historical research and statistics).
  • The right to lodge a complaint with the Information Commissioners Office

Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

Contact Details

To exercise all relevant rights, queries or complaints please in the first instance contact the Parish Churchwarden at

You can contact the Information Commissioners Office on 0303 123 1113 or via email or at the Information Commissioners Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF